How To Scan From A Printer To A Computer (The Easiest Way)
Sometimes, you may need to turn a physical document into a digital file, either to keep a copy on your computer or send it to someone via email. If you have an all-in-one or multi-function printer, you can use its built-in scanner for this. You simply need to place the document on the scanner bed or feed it through the automatic feeder, then start the scan using the printer.
Manyprinter brandsalso offer their own software that lets you scan from your computer. For instance, if you have an HP printer, you can use the HP Smart app to scan documents. Similarly, those who have a Brother printer can use its iPrint&Scan app. However, these apps often pack in a lot of features, so they can feel a bit tricky to navigate. And if you have more than one printer, you might have to install a separate app for each one.
The good news is, you don’t necessarily have to stick to manufacturer-specific apps to get the job done. Both Windows and macOS offer tools that let you easily scan documents from your printer. So, if you want to avoid downloading extra software, it’s best to use these built-in tools on your PC or Mac.
How to scan documents from a printer to a PC
Microsoft offers the Windows Scan app that you’re able to use to capture documents and save them to your PC. To use it, you first need to add your printer to the PC if you haven’t already. You can do this by plugging the printer in with a cable or connecting it to the same Wi-Fi network as your PC. Then, head to Settings > Bluetooth & devices > Printers & scanners and click Add device to set it up. Once the printer is added, here’s how you can use it to scan documents:
By default, Windows saves scanned documents in This PC > Documents > Scanned Documents or in C: > Users > [your username] > Pictures > Scans. From there, you can share them via email or through other methods.
How to scan documents from a printer to a Mac
Scanning documents from a printer to a Mac isn’t too difficult either. If you haven’t added your printer yet, connect it to your Mac with a USB cable. If it’s a wireless printer, simply connect it to the same Wi-Fi network as your Mac. Next, head to System Preferences > Printers & Scanners and click the plus (+) button at the bottom to add your printer. Once the printer is added, you can start scanning documents to your Mac. Here’s how:
If your printer doesn’t have a scanner, you can use your computer’s webcam to capture the document instead. Another option is toscan the document using your AndroidoriPhone, then transfer it to your computer.
